Max Planck Institute Luxembourg for Procedural Law
4, rue Alphonse Weicker
2721 Luxembourg
Tel: 269488910

The Max Planck Institute Luxembourg is an Institute of the Max Planck Society, which is Germany’s most successful research organization. The Institute in Luxembourg carries out collaborative research in the fields of international Procedural Law.


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Personal Assistant for the Director (m/f)

The Institute is currently recruiting a:

Personal Assistant for the Director (m/f)
Permanent contract, full time (40h/week), employee status
Starting date: as early as possible


Perform professional and highly responsible services to the Director by taking care of all administrative and organisational activities.

Main duties:

  • Provide day-to-day assistance and support to the Director, ensuring administrative and organisational matters are carried out in a confidential, sensitive and efficient manner
  • Receive, prioritise, handle and forward incoming communication to the right person within the organisation
  • Manage pro-actively the calendar of the Director including her daily commitments and travel arrangements
  • Organise and plan internal and external meetings
  • Manage the Director’s to do list by keeping the global overview and follow up on task
  • Support with dossier preparation and writing minutes for administrative and organisational topics
  • Support in creation of reports, presentations and project administration tasks by collecting and analysing necessary information in cooperation with relevant stakeholders
  • Support the Director with her internal and external partners by managing all interfaces of the Director’s office accordingly
  • Compose, check and send out accurate and well-timed internal and external communication on behalf of the Director and ensure follow-up of communication
  • Coordinate purchase orders, follow up invoices and reimbursement of expenses


  • Proven senior secretarial and administrative experience
  • Fluency in French and English, German and Luxemburgish would be an advantage
  • Excellent organisational and prioritizing skills with attention to detail and accuracy
  • High level competency in office IT tools
  • Ability to juggle multiple tasks with superb accuracy and achieve deadlines under pressure
  • Detail-oriented with good analytical and problem solving skills
So bewerben Sie sich:

Your application need to be submitted in ENGLISH and should include the following documents:
• curriculum vitae
• motivation lettere
• short description of past working experience and future interests

Please apply online until 14th January 2018 on our website:

Only candidates having applied via our official online system will be considered for this position.

The Max Planck Institute Luxembourg for Procedural Law is an equal opportunity employer.

Applications will be handled in the strictest confidence.

Branchen: Juristische Berufe
  • Assistent Geschäftsführung
Karrierelevel: Mit Erfahrung (nicht-Manager)
Vertragsart: Unbefristet
Dauer: Vollzeit